Exhibitor & Vendor Setup Instructions

Thank you for participating in The 2018 SavannahEarth Day Festival!

DAY OF CONTACT:

JOANNE MORTON : 917-676-4280

 

Thank you for your participation in this year’s Earth Day Festival.   We really are excited to see so many returning vendors and exhibitors!  The Festivals keep getting better and better because our commitment to collaborate with each other to protect our planet.   

Set up begins at 8am and we would like everyone to be set up by 11:00am  

Please be patient with everyone during set up.  There will be volunteers to help as well as police carts. More instructions below – any questions, let us know.

We are asking everyone to PRE-PAY their festival fee.   If you have issues with payment, please contact us. No one will be turned away. If you haven’t received an invoice, please contact  us.

Please note:  People who rented tents will have their tents set up and reserved for them.  Everyone else will be directed to a spot when they check in.

READ THE CHECK INSTRUCTIONS CAREFULLY SO ALL OF US ARE ON THE SAME PAGE.

LOCATION:

Forsyth Park is located at the corner of Bull St. and Park Ave.

The Festival will be set up north of the tennis courts. The Forsyth Farmers Market will also be taking place.

We are closing Park Avenue between Bull St and Drayton.

Exhibitors and Vendors Check In will be on Park Avenue near Bull Street.    Please plan to enter from Bull Street.

SCHEDULE:

Setup will begin at 8:00am on Saturday, April 21st.

All exhibitors and vendors must be completely setup by 10:30am

The festival officially begins at 11:00am, but we expect people to start showing up as early as 10:00am

We ask that all exhibitors and vendors  DO NOT break down their exhibits until 4pm

The festival is officially over at 4pm

UNLOADING & PARKING:

IF YOU  DO NOT NEED HELP UNLOADING:

If you do not have a significant amount of items to unload, feel free to find your own parking. You can then bring your own materials in and proceed to the check in table, located on PARK AVENUE, near Bull Street.

IF YOU DO NEED HELP UNLOADING

If you have a significant amount of items to unload, please drive up to Park Ave from Bull St.    You will be directed to ENTER Bull Street to unload and then you will exit Park Avenue to Drayton Street to go find parking.

You will be given the opportunity to unload your materials and have volunteers assist you. You will be asked to completely unload your materials first, then proceed to park your car. Volunteers will be on hand to watch your materials while you park.

** WE RECOMMEND THAT YOU BRING ANOTHER PERSON WITH YOU SO THEY MAY WAIT WITH YOUR STUFF WHILE YOU PARK YOUR CAR / CHECK IN FOR YOU.   

THANK YOU FOR YOUR PATIENCE DURING THIS PROCESS.

CHECK IN & SETUP:

 After you have parked, please visit the Check In table. At check in, you can request any additional assistance with moving your materials and learn more about the location of the tent for you to setup.  

We will have volunteers & police golf carts with trailers to assist you in transporting your materials.

 There will reserved tents for sponsors and those who have rented tents.  Other spaces will be determined on a first come, first serve basis.

But you MUST still check in first, before proceeding to festival area.    

If you need chairs, chairs will be provided on a first come, first serve basis.  There are no more tables or tents available.

AGAIN, All exhibitors and vendors must be completely set up by 10:30am.

 DURING THE FESTIVAL:

LOST & FOUND, EMERGENCY MEDICAL OR POLICE ASSISTANCE, will be located at any information tent.

BREAKDOWN:

 We ask that all exhibitors and vendors DO NOT break down their exhibits until at 4pm.

DO NOT breakdown or remove any of the provided tents.  Please take borrowed chairs to the area where you picked them up.

Please be sure to clean your entire area of any litter before leaving.

Please dispose of all recyclable materials in the recycling bins provided.

Please be sure to completely remove all items from your area.

If you need assistance with breakdown of your area or loading of your vehicle, please notify any of the information tents or flag down any of the golf carts. Again, we will not be able to provide assistance with the moving of materials until 4pm.

Good Earth, you’re done! We thank you all for your support and in helping to make this the best Earth Day Festival there is! We could not have done it without you. If you have any questions, please feel free to contact us anytime.

 

Remember to share our Facebook Event Page and use #earthdaysavannah on your posts. Let’s show the world how Savannah celebrates Earth Day.  

912-662-5162

We look forward to seeing you soon!

 Savannah Chatham Sustainability Coalition

Joanne, Erin, Kathryn, Cynthia, and Lisa
Thank you all for your support!

If you have any questions, please feel free to contact us  at 912-662-5162

 

 

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